Switching from paper hire agreements
Paper agreements get lost, damaged and left in the truck. Going digital doesn't have to be a big project: bring your terms across, test it on yourself, and start with the next hire.
Seven steps to switch
- Find your current terms: Get the latest version in one place. If different gear uses different terms, note which.
- Check them while you're at it: Make sure they cover the basics (use the hire agreement checklist), and have them reviewed by your adviser if it's been a while.
- Set up your business and terms: Add your business details and paste in your terms, then add the customer and gear for your next hire.
- Send yourself a test agreement: Sign it on your phone exactly as a customer would, and check the PDF you both receive.
- Decide how customers will sign: Send a link before pickup so it's signed before they arrive, or hand them your phone at the counter.
- Switch over at the next hire: Start with new hires rather than re-signing old ones, and show your team the new routine first.
- Add the rest as you go: Add customers and gear as they come up. You don't need to load everything on day one.
How Signd makes the switch simple
- Paste your terms into the terms editor, or start from Signd's template. One terms set is free.
- Unlimited agreements, customers and assets on the free plan, with no credit card.
- Customers sign from an email or a link in their phone's browser, with no app or account, or in person on your phone.
- Import the text of your existing PDF terms, and keep more terms sets for different gear. (Signd Pro)
Common questions
Do I have to add all my gear first?
No. Start with the gear for one agreement and add more later. Free includes unlimited assets and customers.
Is Signd's template a ready-made legal contract?
No. It's a starting point. Have a lawyer review your terms for your equipment, business and location.
More guides
General information for hire businesses, not legal advice. Check your agreement and charges with your own adviser.